Meeting called to order by Chairman Kim Hoagland at 4:06 PM in room 309 of the Library.  Action items in bold.

Present: George Love, Wil Slough, Erin Minne, Kim Hoagland, Faith Morrison, Lynn Bjorkman, Dee Vincent, Karen Hubbard,  Phyllis Johnson
Absent: Peck Cho, Terry Reynolds, June Hawthorn, Dana Richter, Rebecca Fitzgerald
Visitors:  none

The minutes of the October meeting were reviewed; George Love moved approval of the minutes, and Karen Hubbard seconded.  Motion passed.

Secretary Morrison reported that she has been maintaining the MS Access database of members.  She distributed some spare newsletters for board members to distribute to potential members.  Morrison also noted that she is still not getting accurate membership information - we need new procedures.  Some folks say they have donated, but their names do not appear in any of the documentation from the Tech Fund.  The Secretary needs to get together with the Treasurer and arrange a better system for getting membership information.  Perhaps call Mary Jane Aho 7-2312.

The Treasurer Terry Reynolds was absent, and the treasurer's report was submitted by Chairman Hoagland.  The book cart is doing well, and the new, higher prices are not deterring sales.  The board noted that Treasurer Reynolds had been right about the need to increase prices.

Chairman Hoagland opened the floor for nominations for officer positions.  Hubbard nominated Hoagland for chairman, Dee Vincent for vice chairman, Reynolds for treasurer, and Faith Morrison for secretary.  Morrison nominated Wil Sough for secretary and declined to be nominated.  Nominations were closed and the candidates were unanimously elected to their positions.  New officers for 1999-2000:
Chairman:  Kim Hoagland
Vice chairman:  Dee Vincent
Treasurer:  Terry Reynolds
Secretary: Wil Slough
Morrison suggested that the new secretary be sent to on-campus training for MS Access so that the database can be improved.  The board agreed.  The cost is about $40.

It was suggested that next year we should form a nominating committee for coming up with the slate of officers.

Phyllis Johnson reported on the proposed Library renovations.  The furniture for the reference area will be delivered November 22-24.  The new reference area will be up by winter term.  They are only changing furniture, not carpeting.  Johnson was asked to take before and after shots of the renovation for the next newsletter.  She agreed; she will send them by email attachment to the Secretary.

The new Center for Integrated Learning and Information Technology (CILIT) is an $80,000,000 project.  The Library's part is 80,000 square feet which will double the size of the Library.  Morrison noted that this is an improvement from an earlier plan (several years ago) when the Library was slated to get a smaller amount of space (30,000 sq ft) for compact storage in the basement of a new building.  Johnson agreed.  Johnson noted that the Library has never gotten this close to getting more space before.  Unfortunately, however, there is only $2.5 million slated for renovation of the current building, and this will not go far.

Morrison asked Johnson for her reaction to the entrance plan proposed by Hitch Engineering.  Johnson indicated that she thought it was too big of a project.  The CILIT may change the entrance of the building completely, and so it is not clear whether a $50,000 investment in the current entrance would be wise for a 3-year use time.  There was general discussion.  Morrison asked if we should focus on changing the furniture for the OPACs (on-line public access terminals, i.e. the electronic card catalog) and getting rid of the knotty pine display case.  Hoagland said that the display case is important as a structural element, and perhaps we should sponsor a contest for folks to work up professional displays.  She will bring a proposal next meeting.  Morrison agreed that we could keep the case, but could we get rid of the knotty pine?  Anything is possible, it was agreed.  Karen Hubbard and George Love were asked to see if the Library Beautification Committee could meet again and weigh in on these ideas.

Hoagland indicated that we will discuss priorities for this year and committee assignments at the next meeting.

Hoagland expressed thanks to all who made the Annual Meeting a success.  (Note added during the preparation of the minutes:  should the secretary write a letter of thanks to President and Mrs. Tompkins and to Professor Martin?).

The next meeting will be Thursday, December 2, 1999 at 4pm  in room 309 of the Library.

Meeting adjourned at 5:10pm.

Submitted by Faith Morrison, November 7, 1999.