Thursday, November 3, 2005

 Absent: Patrick Quimby, Faith Morrison, Karen Hubbard, Dana Richter, George Love, Terry Reynolds, Gail Mroz, June Hawthorne

 Guests: Jack Jobst, Sue DesRocher

 Dee Vincent called the meeting to order at 4:00 pm. 

 The minutes of the October 6, 2005 meeting were reviewed and approved. The minutes of the October 20, 2005 annual meeting were reviewed and approved.

 Mary Marchaterre handed out the Treasurer’s report prepared by Terry Reynolds which showed that the FVPL had $14,363.00 as of November 1, 2005.  The Treasurer’s report was approved.

 Jack Jobst gave us a presentation on the new Portage Lake District Library and the capital campaign they have going to furnish the new library.

 A.  FVPL Annual Meeting

 We discussed the October FVPL Annual meeting.

 B.  Econo Slips

 Mary Marchaterre will email us the latest update on the collection of Econo receipts.

 C.  Library Book Drop for M&M building and Drive-Up Book Drop

 M&M building: We discussed the request for a drop box for library books in the M&M building.  Phyllis Johnson said that the library staff supports having a drop box in the M&M building, and that the library will pay for one.

 Drive-Up Book Drop: Don Durfee shared the proposal he had created about getting a drive-up drop box.  Don listed three options:

1. One freestanding outdoor book return for library books only.

2. Two separate freestanding outdoor book returns – one for library books and one for donated books.

3. One freestanding outdoor book return for both library and donated books.

 We discussed the possible locations, advantages & disadvantages, and costs of each option.  We did not develop a recommendation to purchase any outdoor drop boxes.  The issue needs to be discussed with more of the board members first.

 Book Donation Drop-Off: We need to have a more convenient way for people to drop off books they are donating to the FVPL book sale.  Phyllis Johnson said that a box can be placed in the library front vestibule for book donations.  This box would not be a box that is a secure library book drop box, but an open box of some type to make it convenient for people to drop off a few books.  Library staff would be able to collect the books from this box and take them to FVPL book storage each day.  Donations of larger quantities of books can be dropped off at the loading dock.  We discussed how we could advertise and implement drop offs of donations at the loading dock.

D.  Laptops

The laptops purchased by the friends for use in the library are now available to be checked out by library patrons!  None have been checked out yet.  Phyllis told us that there are table tents in the library to inform patrons of the laptop checkout option.  We volunteered Terry Reynolds to check one out to bring to the next FVPL board meeting so that we can see how it works.

E.   Book Storage

Sue DesRocher told us that the shelving units are in the FVPL book storage area, but they have not been assembled yet.  Sue discussed how the book storage and processing can be done in the new storage area.  After we have books priced and boxed for the sale, they can be stored in another room in the library, which should give us ample room for storing, sorting, and pricing books.  Sue will send us an email when the shelving is ready.  When it is ready, we will schedule a work bee.

F.   Book Cart

We discussed the book cart.  Dee Vincent told us that Karen Hubbard has agreed to keep the book cart stocked.

G.  Other Business

Don Durfee told us that apparently First Year Programs has donated some boxes of the books Frankenstein and Feed to the FVPL, although none of us have seen them.  Joan Pastore told Don that the English as a Second Language Program is interested in using these books and that we should send the books to them once we find them.

The meeting adjourned at 5:03 pm.

 The next meeting will be held on Thursday, December 1, 2005, 4-5:00 pm, in the library. 

 Submitted by Amy Hughes, November 4, 2005.