Meeting called to order by Chairman Kim Hoagland at 4:10 PM in room 309 of the Library.  Action items in bold.

**NOTE THAT THE DATE OF THE OCTOBER MEETING HAS BEEN CHANGED**

Present:   June Hawthorn, Dee Vincent, Erin Minne, Peck Cho, Kim Hoagland, Faith Morrison, Terry Reynolds, Karen Hubbard,  Phyllis Johnson, Lynn Bjorkman
Absent: George Love, Rebecca Fitzgerald, Dana Richter
Visitors:  none

Secretary Morrison reported that she has not made progress in updating the membership list, but that she will work on it as soon as she gets time.  The newsletter is also coming up as will be discussed later in the meeting.

Treasurer Reynolds gave a printed treasurer's report.  He also reported on an inventory of blankets and note cards.  There is a large number of note cards  that do not have envelopes and that are not packaged.  Perhaps they were over-runs?  Morrison suggested that perhaps we could give one card out to each member with the next newsletter to promote the sale of the cards.

Current obligations outstanding are:

1. Archives grant 1999-2000 $1250
2. paperbacks  $700 (Johnson will write a letter to the treasurer requesting this money)
3. popular collection $1,000 (Johnson will write a letter to the treasurer requesting this money)
4. Hitch Engineering $1,000
5. reference area renovation $7,500

Chairman Hoagland noted that we need to schedule the annual meeting.  The by-laws require that it take place 120 days from July 1, which means by the end of October.  The board decided that the 2nd week in October would be best.  Hoagland suggested that Susan Martin could give a talk on her new book on pre-historic copper.  The board agreed.  Perhaps there could be a book signing coordinated by the university store.  The annual meeting will be scheduled for October 14, 12 or 11 (in that order) to take place at the University Residence or in ROTC 101 (in that order).  Hoagland will call President Tompkins office to see about using the University Residence and will talk to Susan Martin about speaking.

Hoagland asked the Board to think about possible new board members to be elected at the next meeting.  Members whose terms are expiring this October include Fitzgerald, Hoagland, Hubbard, Minne, Morrison and Vincent.  All agreed to stand for re-election (Fitzgerald, although not in attendance at this meeting, was contacted by Hoagland and agreed to stand for re-election).  Morrison will email the book-sale volunteers and see if anyone is interested in being on the board.

Someone brought up the book-cart project.  The treasurer has not had time to pursue this.  Reynolds will pursue with Johnson and will write an article about it for the newsletter.

Peck Cho indicated that he has 4 or 5 new books to donate that could be used as door prizes for the annual meeting.  Johnson also has some hand-made books that could be used for the same purpose.  The Board accepted both offers with thanks.

The newsletter was discussed.  The fall newsletter must come out in time for the members to have 2 weeks notice of the annual meeting.  Articles on the following topics will be submitted to the secretary by September 15.  Electronic submission is preferred:
Newsletter topics and assignments
1. book sale (Morrison and Vincent)
2. annual meeting (Hoagland)
3. board member nominations (Hoagland)
4. study-room use (Morrison)
5. planning???
6. popular collection use (Morrison with help from Ellen Seidel)
7. campus campaign - remind folks to designate us (Hoagland)
8. local history grant (Hoagland)
9. note-card enclosure (Reynolds/Morrison)
10. Karin Cooper stuff (Johnson)

Phyllis Johnson said that the Library can match the $7,500 of the Friends to get the reference-desk renovation going.  Karen Hubbard suggested that we could use the reference desk project to get members and others to give more to the Friends/Library.  Morrison said that we need to get going on the reference desk renovation since it is needed by the Library staff.  Johnson said the renovation could be done in stages.  Hoagland and Johnson are meeting with Karin Cooper of Hitch September 3 to discuss the design of a new entry area for the Library, including the reference area.  They will ask her to come back to the Board with a proposal for the October board meeting.  The Board set a deadline of October 7 for any input from Hitch; as of October 7 the reference-desk renovation can go forward as far as the Friends are concerned.

Hubbard reported that the membership committee had met.  The have gotten our brochure out into the community.  They propose that we target one academic department at a time at MTU to ask for members.  Hoagland suggested that the latest newsletter be attached to the solicitation letters.

Fundraising committee (Johnson) - no report.  It was noted that we need  a new fundraising project.  Erik Nordberg is interested in doing a picture book on local history.

Advocacy committee (Morrison) - no report.

Our chairman and treasurer are out of town for the regularly scheduled meeting for October.  The meeting was moved to the first Tuesday of October.  The next meeting will be Tuesday, October 5, 1999 at 4pm  in room 309 of the Library.

Meeting adjourned at 5:15pm.

Submitted by Faith Morrison, September 6, 1999.