Present: Dee Vincent, Karen Hubbard, Amy Hughes, Dana Richter, Faith Morrison, Phyllis Johnson

Absent: Terry Reynolds, Gail Mroz, Udaya Kalluri, Peck Cho, June Hawthorne, George Love, Kim Hoagland

Dee Vincent called the meeting to order at 4 pm. We did not have a quorum, so no decisions were finalized.

The minutes of the May 2, 2002 meeting were reviewed.

We discussed the date for the annual meeting – perhaps late October, 2002.

Dee told us that she had received resignations from the FVPL board from Kim Hoagland and Udaya Kalluri. Udaya is willing to collect and submit the Econo receipts for us this year.

Paul Munsterman is no longer a student here, and therefore is no longer a representative on the board.

The Campus Wide Open house will be on Saturday, October 19, 2002 from noon until 4 pm. The library will again be involved with this program. We may sell FVPL afghans and notecards at the library open house.

We reviewed the treasurer's report dated September 3, 2002, and the discussion items on the memo from Terry Reynolds. Terry will be on Sabbatical Spring Semester 2003, so we will need a treasurer. Perhaps Gail Mroz would be willing to take this role. We discussed how some of the other tasks which Terry has been performing could be divvied up. Perhaps a new board member could act as a "sales agent" for afghans and note cards. We will ask Tau Beta Pi and see if they will commit to stocking the book cart in the library. We discussed the book sale and what improvements we could make to it. We have LOTS of books left from the Spring 2002 sale. Faith Morrison came up with a brilliant idea for how we could handle them:

• Mark all the boxes from last year with something (orange duct tape was decided on) to show that they were books from previous years;
• at the next book sale, put all these "old" books in a separate, cordoned-off section which has it’s own check-out/cashier;
• sell these books by the bag ($2 or $3 including tax);
• at the end of the sale, books remaining in this section must be truly undesirable, so they will be recycled.
• Repeat this each year. This gives each book/item 2 years (sales) opportunities to be sold, yet reduces the burden of hauling and storing unwanted books year after year.

We discussed elections – we need more board members. Dee suggested that each current board member ask at least one person to consider joining our board.

We would like to send a newsletter out before the annual meeting. Faith will create the newsletter and would like board members to send her their articles/information for the newsletter.

ACTION ITEMS

• Check with Erik Nordberg about annual meeting date: Oct 28, 29, or 30^th – to use the library archives.
• Ask Erik Nordberg to get us a speaker for the annual meeting.
• Ask Erik Nordberg to submit a proposal for local history and travel grant money from the FVPL.
• Ask for a new undergraduate representative on the board: Dee Vincent.
• Ask for a new graduate representative on the board.
• Find out if the Einerlei needs more notecards.
• Order additional Afghans: Terry Reynolds
• Re-establish contact with Tau Beta Pi and see if they will commit to stocking the book cart in the library: Peck Cho
• Send items for the newsletter to Faith Morrison: EVERYONE
• Create newsletter: Faith Morrison
• Purchase orange duct tape: Faith Morrison
• Schedule a work bee to take care of booksale books: Faith Morrison
• Write article for Tech Topics that asks for new board members: Faith Morrison
• Provide Book Cart Pricing Guide sheet to Board Members: Terry Reynolds

Submitted by Amy Hughes, Monday, September 09, 2002.