Meeting called to order by Chairman Kim Hoagland at 4:05 PM in room 309 of the Library.

Present: George Love, Wil Slough, Kim Hoagland, Faith Morrison, Lynn Bjorkman, Karen Hubbard, Phyllis Johnson, Dana Richter, Terry Reynolds, Peck Cho, June Hawthorne
Absent:  Rebecca Fitzgerald, Erin Minne, Dee Vincent
Visitors:  Udaya Kalluri

The secretary's report was delivered jointly by exiting Secretary Faith Morrison and newly appointed Secretary Wil Slough.  Morrison and Slough noted that all of the hardcopy files associated with the position of secretary had been transferred with some computer files, most notably, the Access database, still to be exchanged.  Slough also reported that he has been independently learning Microsoft Access and, after  contacting Rebecca Christianson about the Access classes offered at the DL  Education Center, had decided that there would be little to gain by enrolling in the classes that were offered this December.

Treasurer Terry Reynolds delivered the treasurer's report which is summarized below:

 Status of accounts as of 11/02/1999

 Michigan Tech Fund Account       $11,957.95

 Michigan Tech Friends Account   $10,142.04
                                                   _________

                                    Total       $22,099.99
 

 Status of accounts as of 12/01/1999

 Michigan Tech Fund Account      $12,037.94

 Michigan Tech Friends Account    $4,829.96
                                                   _________

                                    Total       $16,867.90
 

Reynolds noted that spending has been aggressive, principally resulting  from recent expenditures and obligations incurred via the library reference  area renovation.  Positive cash flow, however, was reported from book cart  sales reaching approximately $105 as of 11/30/99.

Discussion ensued about the need for more coordination between the secretary and treasurer.  Better organization and record keeping for memberships, member dues, and campus fund raising accounts was strongly encouraged with both  the treasurer and secretary agreeing to get together on the issue.  Much  improvement should be seen in record keeping when the Access database becomes fully  functional.

Phyllis Johnson delivered an update on renovations to the reference  area.  Furniture arrival was scheduled to occur December 7.  A new computer for  the area has yet to be ordered and the associated obligation of $2700 was  asked by Johnson to be sustained.

Johnson also announced grand news for the Van Pelt Library.  The CILIT  project has passed through the State's joint appropriations procedures at a  funding level of $70 million with the State supplying $52.5 million of the cost.  If  Tech still desires an $80 M CILIT project, then $27.5 M must be raised to make up  the difference. There are still several legislative hurdles to cross before the CILIT  project can become a reality.  Phyllis Johnson said that the library would consider  sending letters of thanks to State Representative Tesonavich and State Senator  Koivisto for their efforts on behalf of the CILIT program.

The board then engaged in a wide-ranging discussion, centered on  priorities for next year:
1.) OPAC improvement.  Several ideas for improvement of the physical  appearance of the library were discussed.  The benefits of improving the OPAC,  gallery, and lounge areas were debated.

Hoagland asked for a motion for the improvement of the OPAC area,  Morrison so moved and Richter seconded.  The board passed the motion.
 

2.) Book sale.  Dee Vincent has volunteered to organize the book sale  this year to
the overwhelming delight of the rest of the board.

A group of biology students that organizes a biology textbook sale has  offered to
donate the leftovers from their sale for our book sale.

Morrison offered to send an all departments notice for book donations.

Richter, Reynolds, and Hoagland offered to pick up books.

Karen Hubard and George Love mentioned that we should approach people  that are moving into assisted living arrangements for book donations, emphasizing that  we would gladly assist in boxing up and moving them.

Further ideas for sale publicity were considered including having the  secretary send notices to Tech Topics, Lode, and Mining Gazette.

3.) Other fund-raising efforts.  The treasurer reported that perhaps a  dozen blankets had been sold this summer and that there are currently 15 to 20 left.   We also have an abundant supply of greeting cards.  Should anyone desire to purchase  a blanket or cards, Reynolds volunteered to handle the transaction.

The board decided to consider other promising fund-raising ideas (  t-shirts, book bags,...)
as they may appear.

Hoagland next raised the question as to how the board should make  committee assignments.
Reynolds proposed that ad hoc committees could be raised as need arises.
 

A proposal was offered by Hoagland for holding a competition calling for  entrants to develop an exhibit for the display case in the entrance way of the  library with the winner receiving a cash prize.  Discussion ensued as to making sure that  the winner could actually follow though with an attractive exhibit and perhaps  leaving room in the rules of the competition for not having to declare a winner.   Richter made a motion for proceeding with an exhibit case proposal, seconded by Hubard.   The board passed the motion.

Hoagland said that she would email out a draft of the exhibit case  competition form
for review before the next meeting.

In the meantime, Morrison offered to create a display in the library  exhibit case
out of FVPL greeting cards as an advertisement for their sale.

No new business was proposed.

The next meeting will be Thursday, January 6, 2000 at 4pm in room 309 of  the Library.

Meeting adjourned at 5:15pm.

Submitted by William J. Slough, December 30, 1999.