Present: Peck Cho, June Hawthorne, Karen Hubbard, Erin Minne’, Faith Morrison, Terry Reynolds, Dana Richter, Renee Yaek
Peck Cho called the meeting to order at 4:05 p.m.
January Minutes: Other than listing the date of the next meeting incorrectly, the minutes were considered an accurate reflection of the meeting and were unanimously approved.
1. Announcements: a.) New member Renee Yaek, representing Tau Beta Pi, was introduced. b.) June Hawthorne asked for volunteers to bring snacks to the next archives’ speaker event. Terry Reynolds said he would bring something. Hawthorne will send an email to ask for additional assistance. c.) Karen Hubbard mentioned that she sent a thank-you note to Isabelle Hagen.
2. Reports: a.) Treasurer’s report--there has been a precipitous decline
in the holdings of the Friends, primarily due to the nearly $5,000 having
been expended to create the new lounge area. We are not clear on
what has yet to be ordered, but after discussion it was estimated that
the most that could be owed for that project is $3,900. The treasurer
reminded everyone that we are also committed to the archival speaker’s
series. The total of both accounts is currently $7,642.08.
The treasurer also reported having purchased the FVPL stamp as a gift and
will give that to Udaya Kulluri when she returns from abroad. b.)
Secretary’s report--there was none; however, this prompted Erin Minne’
and Faith Morrison to agree to set up a meeting to transfer the membership
information. c.) Morrison reported that she asked about the Senior Class
adopting the lounge area project, but has learned that the Michigan Tech
Student Foundation, the organization that used to organize class gifts,
has stopped doing so due to a lack of leadership. Morrison agreed to check
with the Senior Class officers to see if they have any interest.
3. Old Business: a.) Work bee –There are now about 1,000 books to be
priced and categorized. Reynolds will call a work bee and will also
post it to the “superv-l” list. Yaek may be able to round up some
volunteers. b.) Planning/vision–this will be carried forward to another
meeting.
c.) Blankets/cards–Minné reported that the Michigan Tech Fund
leadership would be more motivated to purchase blankets for donor mementos
if they were at a discount. The board agreed to sell them to the
Fund at the same price at which we wholesale to the bookstore, $52, so
long as a minimum of 10 blankets are ordered at a time. Also, Reynolds
mentioned that several blankets and card sets have sold as a result of
their mention in Alumnus magazine. Minné said that she would
let Dean Woodbeck, editor of Alumnus, know that the articles were appreciated.
4. New Business: a.) Book Sale–Due to the absence of Dee Vincent, who
is in charge of the sale again this year, Peck Cho lead the discussion
on this topic. He reiterated that the book sale is scheduled for
April 4 and 5. The room is reserved from 1 p.m. on the 4th through
5:30 p.m. on the 5th. The board agreed that set up will begin at
1:00 p.m. on the 4th; the presale will take place from 5 - 7 p.m; and the
sale will follow the next day from 10 a.m. through 4:45 p.m. Tau
Beta Pi members will be asked to help with the set up, while SIS members
will be asked to help during the sale. Terry Reynolds will be at
the Library to supervise the loading of books during the set up. Reynolds
volunteered to close the presale; he has to be there regardless, to pick
up the cash books. Richter offered to be at the MUB during that time.
Prior to the sale, the membership list must be updated. The secretary
will sell memberships at the door and will oversee the presale. (The
membership list will need to be updated prior to the presale.) Board
members volunteered to oversee the sale in three shifts. We volunteered
Vincent for the 10 a.m. to 1 p.m shift. Morrison will take the 1
p.m. to 4 p.m. shift. We need someone to oversee from 4 p.m. through
closing. Hubbard volunteered that she may be able to work from 1
-3 p.m. each day. Reynolds will do the table top and posters for
advertising. Morrison will handle the electronic PR through Tech
Topics, the Lode and WGGL. She will also oversee the production of
the next newsletter, which will carry news about the sale, along with information
about the lounge project, archives speakers grants, new travel award winners
and local history grants. She has already asked students in the chapter
of the National Society of Black Engineers to help get the mailing out.
In order to get more books, Cho suggested a book drive, with students going
around to offices on campus to collect books. Yaek will check with
her group to see if they would execute this. If this happens, Morrison
will send an announcement to the “all department” email list and to WGGL.
5. Next Meeting: The next meeting will be held on Thursday, March 1,
at 4:00 p.m. in room 309 of the J.R. Van Pelt Library.