Present: June Hawthorne, Karen Hubbard, Amy Hughes, Phyllis Johnson, Udaya Kalluri, Erin Minné, Faith Morrison, Terry Reynolds, Dana Richter, Dee Vincent, Renee Yaek
Dee Vincent called the meeting to order at 4:05 p.m.
June Hawthorne passed around a sign-up sheet to provide refreshments for the next archives speaker on April 9.
The board members introduced themselves to and welcomed new member, Amy Hughes.
1. February minutes: There were no suggestions for changes to the minutes of the last meeting. Terry Reynolds moved they be accepted; Faith Morrison seconded; the minutes were accepted.
2. Secretary’s report: Erin Minné reported that she had received the longer mailing list and the short current membership list from Morrison and will update it, adding anyone who has given more than $15 to the Library since the last book sale. Phyllis Johnson has requested a report on those donors about which Minné will inquire at the Tech Fund. Morrison reported that the last newsletter went out thanks to assistance from the National Society of Black Engineers. On the topic of the newsletter, Dana Richter suggested including a return envelope with each mailing, saying it has increased the membership and gifts of other organizations with which he is associated. Everyone agreed we should try it.
3. Treasurer’s report: Reynolds shared a report showing a total of $8,364.10
in both accounts. Reynolds reported having received a payment for note
cards from the department of chemical engineering. He reminded us
that departments do not pay tax, but individuals do. He also noted
that we will owe $1,200 to the archives speaker series. Other than
that, we are not aware of any outstanding encumbrances; according to Johnson,
the funds for the lounge area have been expended. Someone asked about
the book cart and Reynolds says it is going well (having started around
Nov. ‘99). Reynolds mentioned that he doesn’t mind doing that work
so long as he has time. It takes a few hours every few weeks.
He collects the money every two weeks and restocks about every three weeks.
Rene Yaek wondered if someone from Tau Beta Pi could assist. Reynolds
replied that perhaps next year, if he could start out the academic year
training some volunteers, he would try utilizing student help.
4. Econofoods stamp: Reynolds will give the stamp to Udaya Kalluri.
Receipts may go to Johnson, Kalluri or Morrison. Morrison has put
out collection boxes in several departments and Kalluri will do so in the
School of Forestry. It was also suggested that we include this information
in the next newsletter.
5. Old Business: a) Improvements to Library – Some furniture and the
carpeting is now in what will be the new lounge area. The electrical
work should be done soon by facilities. Johnson reports that she
hopes it is complete by May. Morrison suggested putting up a sign
that says something like, “Coming Soon . . .” We will wait until
the project is further along.
b.) Work bee – Reynolds distributed a report showing the progress made
at the recent work bee. (There was some confusion that caused Richter
to show up with two students the week prior, so there were actually two
work bees.) During the regular February work bee about 1,168 books
were processed quickly, thanks to a great deal of help from Tau Beta Pi
volunteers. Morrison would like the names of those who have volunteered
so far to be put in the newsletter. Up to 3,760 books are now priced
and in boxes; this does not count the books to be discarded by the Library.
Reynolds projects we will have about 5,000 books by the time of the sale.
We will need one more work bee to classify, price and box the remaining
books; the tentative date is set for Tuesday, March 27. In the interim,
anyone who is comfortable pricing books can go downstairs and start pricing
and sorting. (Reynolds will put a note regarding the book sale on
the cart the next time he stocks it.)
c.) Book sale – Vincent has been assigned for Thursday a.m., but needs
to work Wednesday instead. She will pass around a schedule.
Reynolds will prepare the posters and have them ready for distribution
about one and one-half weeks ahead of time, around Monday, March 26.
Morrison will ask if anyone from the National Society of Black Engineers
is willing to help distribute them. It is confirmed that Tau Beta
Pi will help set up for the sale, provide cashier assistance during the
pre-sale and will help break down the sale. Morrison reports that
the Society of Intellectual Sisters will assist at the sale in shifts on
Thursday. Everyone will bring bags; Johnson will ask the Library
staff to bring some. Hubbard will call local librarians. Vincent
will call the radio stations. Minné will pick up parking tokens.
Vincent will reconfirm arrangements with the MUB. The bag sale is
4 to 5 p.m. on Thursday.
6. Next meeting: Thursday, April 12 at 4:00 p.m. in room 309 of the
J.R. Van Pelt Library.