Present: June Hawthorne, Karen Hubbard, Phyllis Johnson, Erin Minne’, Faith Morrison, Terry Reynolds, Dee Vincent
Dee Vincent called the meeting to order at 4:10 p.m.
1. October Minutes: There were two suggestions for changes to the annual meeting minutes: to add Rebecca Fitzgerald to the list of those board members who left the area recently, and to remove the word "board" where it described the annual membership meeting. With those changes, Karen Hubbard moved the minutes be approved, Fairth Morrison seconded; they were unanimously approved.
2. Secretary’s Report: There was nothing new to report.
3. Treasurer’s Report: The report was not available at the meeting, but would be sent soon after. (When it was received, it indicated a total of $11,684.11 in the accounts, and $250 in book cart sales to date this fiscal year.)
4. Old Business: a.) Annual meeting – The board discussed the reasons why the turnout may have been light. It appears that past speakers have brought their own "fan clubs." We wondered if it is necessary to make such an event of the annual meeting. We wondered if it could be connected to another event. Morrison made a popular suggestion to move the meeting to the Union and hold it during a lunch hour. It was agreed that we would try that for the next annual meeting and work more aggressively to get members to attend.
This prompted a discussion about representation on the board. Morrison says engineering faculty will often indicate that they do not use the library. It was suggested that someone from humanities be recruited; Glenda Gill was named. Phyllis Johnson offered to invite Gill to join the board.
Morrison mentioned that it might be easier to generate enthusiasm if the board were more clear about its long- and short-term goals. Johnson was asked what her plans are for library improvements in the near future. She mentioned the idea of a comfortable reading area which the board had previously discussed. There were many ideas floated around about such an area. Some of the popular magazines and journals might be stationed there. Johnson was encouraged to bring a proposal for a reading area to the board for its support.
There was also discussion about the idea of a coffee machine or bar in the library. Johnson reports this has been repeatedly brought forward by students. Classes have analyzed it, but found there is no way to make money on the proposition.
b.) Econo foods – Everyone agreed to start collecting receipts.
c.) Letter to departments – Nobody sent a letter to the departments to encourage them to purchase note cards and blankets as gifts for volunteers.
5. New Business – Assignments were discussed and made:
a. Audit Committee – Erin Minné (after the meeting Udaya Kalluri offered to assist)
b. Portfolio assignments
a. Book cart – Terry Reynolds
b. Econofoods slips – Johnson will register FVPL; everyone will help collect
c. Newsletter – Morrison
d. Book sale – Dee Vincent
e. Publicity – Hubbard
f. Organization of books in basement – Reynolds
g. Archive series – June Hawthorne
h. Web page – Morrison
i. Membership database – Vincent
j. Sales – Reynolds
k. Fundraising
l. Advocacy
6. Next Meeting – The meeting was set for December 7 at 4 p.m. and will be a planning session to discuss and articulate goals and vision.