FVPL Minutes

Thursday, April 2, 2009

Present: Deb Charlesworth, Sue DesRochers, Don Durfee, Eloise Haller, Amy Hughes, Sandy Lewin, Mary Marchaterre, Faith Morrison, Terry Reynolds, Dick Rupley , Patricia Van Pelt, Christa Walck

Absent: Karen Hubbard, Dana Richter, Dee Vincent

Chairperson Amy Hughes called the meeting to order at 4:05 pm.

1)    The minutes of the March 5th, 2009 meeting were reviewed and approved. Motion by Dick and seconded by Eloise to approve.

2)    Terry Reynolds handed out the latest FVPL financial. The magnifier – handicap accessible bill was paid. We cleared $4,111 for the book sale. Account balance is $22,371.24. The treasurer’s report was reviewed and approved.   Motion by Faith and seconded by Mary.

3)    Old Business:

A.    Book Sale (Eloise, and others)

Book Sale Re-Cap:

1) Set-up went smoothly - there were 14 student volunteers.

2) A minimum of 2 Board Members, and preferably 3 (in addition to Faith) are needed at the Pre-sale - it's one of the busiest times at the Sale.

3) Need at least 4 Board Members from 9:00 - 11 AM on Sale day to straighten up from Pre-Sale, distribute Library Withdrawn books, and price and distribute unsorted/un-priced books.

4) Need new calculators or batteries for current ones.

5) Need blank paper, rubber bands, and more pens in the supply box. And maybe scotch tape?

6) A bit of a mix-up on Copper Country Mental Health picking up left-over books for recycle - they only brought one van, and we had more books for recycle this year. Notify them earlier about 2010 Sale dates so that they can make arrangements for more vans. (Mick Sheridan 524-5885) They had to come back to get them all.

7) Shut down was busy but we were out by 5:30 had till 6pm. 10 students was a good number.

8) Some people were piling books and pricing them then not buying them all.

9) Suggest we start the shift at 9am on day 2 – the extra half hour will help the setup/cleanup for the 2nd day.

10) When bringing books over, remember to bring over the sandwich boards, bookends, table signs too.

11) Next year, make print bigger on sandwich boards, it was hard to read. “BOOK SALE” should be very large. Need to put up more posters in places such as classrooms.

12) Put the good boxes in a separate place, so they do not get used up in the sale.

13) Per Terry, pre-sale was up, memberships were up. The regular sale was down morning and afternoon. The bag sale was very busy.

14) Verify that WMTU radio does announcements of the sale to students.

Next meeting:
•    Add an agenda item to talk about membership fees and criteria for each of the categories.
•    Discuss how other libraries like Madison do their book sales. Patricia will bring more information next meeting on how they do it – they don’t price their books, use sliding scale process.

B.    Book Cart (Karen,Patricia)

•    Doing well, greater than $425 so far.
•    Might want to consider adding a shelf to the new coffee area when completed.

C.    Econo Food Slips (Mary)

•    Dropped off $7,418.28 worth of receipts. Total is now $29,691.65
•    Still accepting receipts from August 2008 to June 2009.

D. Afghan /Book Bag Committee (Don)

•    On hold till fall.

E.    New Business

a)    Strategic plan was reviewed. If you have any additional comments, please send them to Christa.

b)    The coffee shop should be ready by fall.

c)    Funding requests were reviewed:
    - Springer E-book 2009. Total cost @$17,000. We are looking for partial funding.
               - Popular book collection: $2000, includes funding books recommended by TechReads program – another $500 for TechReads.
               - Reference collection: $3000.
               - Continue travel awards for scholars using Archives. (Erik will provide a $ amount). Usually about $1500.
               - Presentation technology in two group study rooms (getting a ballpark $ amount for that today) – ballpark about $2500.
               - Additional soft seating for area around coffee shop ($3000)
               - Furnish an area for graduate students in 24/7 space W side: carrels, lockers ($5000)
               - Bullfrog file

The meeting adjourned at 5:00 pm.

The next regular meeting will be Thursday, May 5th, 2009 at 4:00 pm

Submitted by Mary Marchaterre, Monday, April 12th, 2009.

Treasurer's report

Subsequent email from Christa on the popular collection.