The minutes of the September meeting were reviewed. Faith Morrison noted that one correction be made to the minutes: Amy Hughes was absent from the September meeting. June Hawthorne moved and Faith Morrison seconded that the minutes be approved. Motion passed.

Amy Hughes was appointed as the new secretary. Paul Munsterman attended as the Tau Beta Pi representative.

The treasurer's report dated Oct 1, 2001 was reviewed and approved. Terry Reynolds was not present to give a report, so no other action was taken on the report.

The board next discussed the annual meeting. It will be held on Thursday, October 18 at 5pm in the new Friends Lounge in the Library. Phyllis Johnson reported that the speaker for the Annual Meeting will be Dr. Max Seel, Dean of the College of Sciences and Arts. Dr. Seel will speak about the new Library/Fisher addition project known as the Center for Integrated Learning and Information Technology (CILIT). Faith Morrison said that she would send out the Friends newsletter as soon as she receives the addresses from Dee Vincent. The newsletter will announce the details about the annual meeting. Advertisement of the annual meeting should be made in Tech Topics, the Lode, and on the alldepts-l list. There won’t be any prizes at the annual meeting this year.

The board members agreed to bring the following refreshments to the Oct 18 annual meeting:

Terry Reynolds Punch and cups (he was volunteered for this)

Phyllis Johnson Cookies

Faith Morrison Cookies, purple tablecloth

June Hawthorne Cookies

Kim Hoagland Crudities (veggies)

Dee Vincent Fruit

Peck Cho Little plates, napkins (he was volunteered for this)

Amy Hughes Crackers and Cheese

Paul Munsterman Chips

The board discussed the need for more board members.

Phyllis Johnson said that she saw who she believed to be Tau Beta Pi members getting books for the book cart. Faith Morrison explained to Paul Munsterman that the board would like Tau Beta Pi to take over the operations of the book cart in the library (except for the collection of the cash – Terry Reynolds would still do that).

The board discussed the annual book sale and the need to have a work bee soon. Faith Morrison stated that we should move toward having Tau Beta Pi organize and run the annual book sale. Phyllis Johnson agreed to contact Jim Hainault, Manager of the MUB, to request that a firm date and room reservation be set for the sale. We plan to have the sale on April 4 and 5, 2002. We would need the room from noon on Thursday, April 4 until 6 pm on Friday, April 5, 2002.

Udaya Kalluri was not present to discuss the status of the Econo Foods program. Faith Morrison said that it is possible that the Econo Foods program may not be active this year.

The sale of the notecards was discussed. Dee Vincent reported that Traditions will consider selling the cards, but had not made a decision yet. Copperworld in Calumet purchased 12 sets of the cards. Dee Vincent showed the board a poster advertising the notecards which had photos of all 12 cards on it. Some businesses had requested that such a poster be made available to help with selling the notecards. No one knew who had originally printed this poster. Faith Morrison volunteered to create a new poster of the notecards.

A new vice chair for the board will be voted on at the annual meeting on October 18, 2001.

Phyllis Johnson reported that the library plans to purchase 8 new computers for the library lobby, and that they will also need new furniture to put them on. The cost of the furniture is about $4,451. Phyllis Johnson requested that the FVPL board approve the transfer of $2,210 to the library to be used for the purchase of new furniture to house the 8 new library computers. Kim Hoagland moved and June Hawthorne seconded that the FVPL transfer $1697 to the library for computer furniture plus the revenue obtained from the Econo Foods Program this year and last year (approximately $732) to be used towards the computers. Motion passed.

The meeting adjourned at 5:09 pm. The next meeting will be Thursday, November 1, 2001, 4-5:00pm in room 309 of the J. Robert Van Pelt Library.

Submitted by Amy Hughes, October 8, 2001